Project Portfolio
| Summary | Project Update | Percent Complete | Project Health |
|---|---|---|---|
| 3/27/2024 * Work continues on additional advising workflows * We are preparing to incorporate changes in student states that result from Slate work being done with Admissions. * We are working to identify where current forms can be converted to digital service requests vs. requiring signatory approval. | 70% | Possibly Behind | |
CCTV and Emergency Announcement Refresh | 2/29/2024: All the monitor work and computer station work is now completed. The Children’s Center CCTVs have arrived to campus and are being scheuled for installation as soon as possible. Once the four cameras are installed and brought into the server network, the project will be closing, which will likely be sometime between mid-March and the first of April. | 90% | On Time |
CHRS Completion Project | 3/28/2024 The Project has made very little or no progress on working through position papers beyond review. Staffing concerns are already impacting the project and introducing risk despite the project Wave assignment not starting in a year or more. Meetings are planned next week with HR and APS Administrators to discuss ways to manage the staffing concerns and devise a plan. | 0% | Not Started |
Data Warehouse Unification and Modernization - Transition to CFS | 3/28/2024 We are working to identify the campus data owner (finance) and build a sponsor coalition that drives user acceptance testing and transition efforts. We are reviewing our relationships with non-stateside data users to inform our approach for these users. | 20% | Behind |
| 3/28/2024 The MISP/ELASTIC monitoring is working well and next steps are to compete pulling data log sources from the last few services, before shutting off the old LogRhythm service. We expect to shut off the old service in about four weeks, so this project will close by the end of April. | 90% | On Time | |
Nolij to Content Migration | As of 03/28/2024 * There have been some slight delays on the project * Conversion completion date is looking more like May 31 * Budget has funds available to complete by that date | 95% | Behind |
Nolij to Content Migration: Admissions | 03/29/2024 * Validation of the conversion of “oldest docs” is scheduled to start Tuesday 4/2 * Next step is to determine parameters of the delta conversion | 65% | Behind |
| 3/27/2024 * We recently installed Perf Sonar and are preparing to do network testing. * We are working on resolving some configuration issues. * We have DMZ and quarantine networks. * We are evaluating the potential use of a portion of the NRP space for instruction. * This project is expected to be completed by mid-April. | 95% | Behind | |
| 3/28/2024 The project team is ready for GO LIVE for Intermittent Hourly timecard and absence entry. Payroll is in the final stages of updating their website with additional space for Intermittent Hourly information with Training Videos produced from HR staff. The team is holding the last “GO LIVE Final Huddle” with end users today and has scheduled HELP sessions during the first Intermittent Hourly pay period throughout the month of April. The commendable work by Payroll staff during previous releases of Summer Bridge and Hourly Time Entry last year seemed to have earned a lot of trust with campus departments and staff. As a result, we expect a smooth transition during the month of April and following mnths. | 95% | On Time | |
Transforming Cal Poly’s Computer Budgeting/Purchasing/Refresh Sys | 3/27/2024 * Work continues with IRAR to design our single report that pulls together the data needed for budget and deployment planning. * We have identified the tools needed to implement customer service, staging, and deployment phases of refresh. * We know what tools need to be obtained or expanded. | 45% | Behind |
Using Delivered PeopleSoft Features to Plan the Class Schedule | 3/28/2024 * Unsure of how to move this project forward. It appears that the information that SPA was not used by many was misleading. It is in use by CAHSS and CPS and integral part of their planning. * Additionally, while many of the transactional reports used in SPA could be derived from PeopleSoft tables, there is no known way to create a placeholder resource in PeopleSoft and this is a critical piece of planning. | 10% | Behind |