CURRENT PROJECTS

Advising Slate Implementation

Particulars:

• Steering Committee Score: 394
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Heather Madar - Academic Programs
• Project Coordinator: Courtney Loder and Kathy Hudson - ITS Project Office

Project Outcome:

Academic advisors (both faculty advisors and professional advisors) will have an all-in-one advising solution that can identify at-risk students and provide a centralized data repository around the student.

Assigned TIme Approval and Evaluation

Particulars:

• Steering Committee Score: 340
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Patrick Malloy - Academic Affairs
• Project Coordinator: Kathy Hudson - ITS Project Office

Project Outcomes:

A set of processes and tools to obtain formal approval of assignment before work has started and an after-the-fact evaluation of the assignment and that will better align with compliance of system-wide policies.

CHRS Recruit (Page Up) Talent Acquisition

Particulars:

• Steering Committee Score: 371
• Divisional VP: Sherie Gordon - Admin Affairs
• Sponsor: Anthony Casas - Human Resources
• Project Coordinator: Phil Rouse - ITS Project Office

Project Outcomes:

A more planful reimplementation of PageUp to address and close compliance gaps and reduce manual administrative effort, email and manual tracking mechanisms for recruiting and onboarding.

CFS Transition (formerly Data Warehouse Unification)

Particulars:

• Steering Committee Score: 345
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Michael Le - ITS & Sarah Long - Budget
• Project Coordinator: Kathy Hudson - ITS Project Office

Project Outcome:

Scope changed to: Move users of Campus Finance Data from OBI, which pulls data from campus data warehouse to CFS whichl pulls data from the Chancellor’s Office Data Lake.  This move is the initial step in preparing campus for move off of OBI, a tool that is at end-of-life and will no longer be supported by Oracle.

Disability Resource Center Case Management System

Particulars:

• Steering Committee Score: 342
• Divisional VP: Sherie Gordon - Admin Affairs
• Sponsor: Cris Kozcera - CR&R
• Project Coordinator: Phil Rouse - ITS Project Office

Project Outcome:

A streamlined, comprehensive case management system to automate some of the processes and to properly document all steps throughout the casework workflow.

Disaster Continuity Phase 3

Particulars

• Steering Committee Score: 367
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Duncan Hughes - ITS
• Project Coordinator: Phil Rouse - ITS Project Office

Project Outcome:

This project focuses on improving students, faculty, and staff access to licensed software that is available in VLAB, student and faculty access to Virtual Linux environments, and broadening our management of cloud based services.

Enrollment Management Slate Reimplementation

Particulars:

• Steering Committee Score: 383
• Divisional VP: Chrissy Holliday - Enrollment Mgt.
• Sponsor: Chrissy Holliday - Enrollment Mgt.
• Project Coordinator: : Courtney Loder - ITS Project Office

Project Outcome:

Reconfiguring Slate to meet the initial phases of the student life cycle - inquiries, prospects, applicants and admitted student, and create a base enterprise level crm to support students throughout the entire student life cycle.

Extended Education and Global Engagement Slate Implementation

Particulars:

• Steering Committee Score: 401
• Divisional VP:Jen Capps - Acad Affairs
• Sponsor: Cindy Bumgarner - Ext Ed & Global Engagement
• Project Coordinator: : Courtney Loder - ITS Project Office

Project Outcomes:

• Enhance student experience by providing user-friendly ways to register and process course payments.
• Provide college operational support for registration, events, marketing, communications, course confirmations, advising, and admissions.
• Support the college by providing data to improve business processes and student support

Google Drive Storage Optimization Project

Particulars:

• Steering Committee Score: 390
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Breck Robinson - ITS Customer Care
• Project Coordinator: Kathy Hudson - ITS Project Office

Project Outcomes:

Reduce our Google storage footprint to at or below our quota for standard campus usage, obtain funding for the storage of the academic programs that need it, and establish policies and procedures to manage our storage growth.

Transforming Cal Poly's Computer Budgeting/Purchasing/Refresh Sys

Particulars:

• Steering Committee Score: 350
• Divisional VP: Jenn Capps - Academic Affairs
• Project Champion: Breck Robinson - ITS Customer Care
• Project Coordinator: Kathy Hudson - ITS Project Office

Project Outcomes:

Cal Ply Humboldt has an efficient, standardized, sustainable, easy-to-use process and system for the centrally-managed budgeting, purchasing, and deployment of new computer systems for staff, faculty, labs, and classrooms. Departments will no longer have to struggle to find funding for critical new computers, and huge amounts of staff time will be saved in multiple departments. Finally, students, faculty, and staff will have reliable, highly-functional computers to use for their academic and administrative work.

Reduce Technical Debt

Particulars:

• Steering Committee Score: 382
• Divisional VP: Jenn Capps - Acad Affairs
• Sponsor: Duncan Hughes - ITS Infrastructure Services
• Project Coordinator: Kathy Hudson - ITS Project Office

Project Outcome(s):

Maintain compliance with security protocols, maintain consistency, and continue to meet campus needs by moving our identity management, directory and document management services as well as several vendor hosted systems to modern operating systems.