2025 Project Submission and Prioritization Cycle
Timeline
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Fall 2025 Project Submission – At a Glance
Start Here
Start Here
- Review all questions on the Fall 2025 Project Request Form so you can prepare the needed information.
- Talk to your leadership about your ideas and work together throughout the process.
- Familiarize yourself with the Project Timeline to see submission dates, VP involvement points, and other milestones.
- Bookmark this page for quick reference.
Start Early
Start Early
- Start early to allow time for research and data gathering so you can produce a stronger, well-rounded proposal.
- Submit early so the PMO team has time to flag any obvious issues while there’s time to address them
- Once the submission window closes, your submission is final.
Craft a Strong Submission
Craft a Strong Submission
- Collaborate with your leadership team and VP for guidance and support.
- Review the rubric to understand scoring and the importance of alignment with key strategic objectives
- Provide clear, measurable outcomes and well-defined success metrics
- Ask a colleague to review your draft for clarity and completeness (with a new set of eyes).
- Try out the ITS Project Request Assistant - a custom AI tool. This tool supports Cal Poly Humboldt staff in developing an application for the ITS Project Request for the Fall 2025 review cycle.
Resources & Tools
Get Help from the PMO Team
Get Help from the PMO Team
Need Help with Your ITS Project Submission? The PMO is here to assist with your ITS Project Submission.
Support options:
- Drop-in Zoom sessions
- 1:1 meetings — schedule a 30-minute session with a Project Manager
- Email support — itspo-staff@humboldt.edu
How to Submit
How to Submit
- Start by downloading and completing this document: [Template]: ITS Project Request F25. Be sure to follow the submission guidance included in it. Completing and saving this document is the first half of your submission.
- Next, go to the ITS Project Request Submission Portal to complete your request. The portal will be open September 8–19, 2025.
What happens after I submit my project?
What happens after I submit my project?
The PMO will review your submission(s) for completeness and confirm it meets the minimum criteria (>2 ITS staff, >40 hours of ITS work). You’ll receive a status update within one week after the submission window closes.
Your VP will decide if the project moves to ITS analysis and sizing. The PMO, with the submitter, will clarify the problem and estimate required ITS and functional staff effort. ITS and PMO will then assess the project’s scope and resources.
Project requests go to the ITS Project Steering Committee for impact and effort scoring. ITS will then evaluate capacity, estimate project duration, and set potential start dates based on the next 12 months’ workload.
The Steering Committee and CIO will recommend projects to the President’s Executive Cabinet. Before announcing selected projects, VPs will confirm functional capacity to meet assigned timelines.
Help Desk Hours
Fall 2025Monday - Friday 8am - 8pm
Saturday - Sunday 11am - 3pm
After hours emergencies:
Call UPD at 826-5555
System Status
| Status | System | Est. resolution |
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| Available | All Systems |
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