6/26/2025

The recent outage of PeopleSoft significantly hindered the functionality of the form. In response, we have established communication contingencies to address similar incidents in the future. Form submissions have now resumed, and the project team is actively monitoring any issues, prioritizing them for updates in the Fall Semester. Additionally, the team will initiate planning for the Assigned Time Evaluation process phase shortly after the start of the Fall semester.

6/26/25:

The project team is making significant strides in completing the Position Papers. Recently, the Benefits Team engaged with the CO) to clarify the proper procedures for removing flags and updating events. With this newfound information, the team is now equipped to advance several position papers that had previously been stalled. The CO has committed to holding two additional sessions to further assist the team with the Benefits papers.

2/27/25:

The HR Project Leads have partnered with Cal Poly SLO to assist with the project work. The independent contractor has been set up with permissions and meetings to focus the scope of work are set for next week. The project team will review the scope and make sure the initial project outcomes are reviewed and adjusted as needed, along with the timeline of the project.

6/26/25:

The Network Video Recorder (NVR) has  arrived to campus and is being prepared for installation. The walk through in the SAC Building with Wendy Sotomayor was completed and a quote has been prepared and shared with Wendy for review. The project team will now focus on getting the NVR installed, as well as getting a quote for the remaining CCTVs needed to complete the project.

6/25/2025

The CFS Class Code Working Group continues to make strong progress in identifying and resolving duplicate campus class codes. This work is essential to providing clear, consistent guidance on the appropriate use of class codes moving forward.

In preparation for the Budget Office assuming long-term responsibility for this campus-wide transition, members of the Budget Office have joined the CFS Transition Leadership Team to ensure continuity and support during the sustainment phase.

Division-level trainings are currently underway and will continue throughout the summer to help new users become familiar with CFS and ensure a smooth onboarding experience.

IRAR is collaborating with the Sponsored Programs Foundation to better understand their distinct reporting needs. This engagement will help inform the approach to transitioning Sponsored Programs—a non-stateside program—into CFS.

In parallel, planning continues to redirect local campus applications to the Chancellor’s Office Data Warehouse, supporting greater consistency with systemwide reporting standards.

6/26/25:

The project team is working to determine a more detailed timeline. There is also a meeting with the sponsor this week to review resource issues and come up with a plan to move the project forward with a clear resource plan.

5/29/25:

The project team continues to be constrained by insufficient resources and time. Given the extensive work required to implement the Maxient system for staff accommodation requests, there is no anticipated target date at this time. The project lead from CDRC will meet next week to review goals and update the timeline.

6/26/25:

The team is actively engaged in the following tasks:

• Identifying critical systems within the data center.

• Investigating potential solutions, possibly through Proofs of Concept (POCs).

• Preparing a project request for the Fall 2025 cycle to implement the identified solution.

A vendor demonstration for a potential cloud service is scheduled for next week. The team is exploring viable cloud services for restoration purposes and will utilize the demonstration to inform the direction of the Project Request that will be developed as part of this initiative.

6/25/25

• Final testing of the Document Mgmt workflow is underway. After testing is complete, there will be some remaining work to align Doc Mgmt with transfer-specific parts of the Admissions workflow.

• Project Close & Transition to Slate Governance Group: The project team has defined completing the Document Mgmt/Transfer workflow and processing applications for Dual Enrollment (HS Scholars) as the remaining work of this project. We expect to close the project by July 31, with oversight of ongoing EM Slate operations, maintenance, and improvements transitioning to the Slate Governance Group (with ITS representation)

5/29/25

There have been no updates from the project sponsor since January. Consequently, the project remains in a holding pattern, awaiting further direction.

6/25/25

Discovery process is moving along nicely. We have rough process diagrams for class registration, managing recruiting events, and comms/record management. We anticipate CashNet integration being the trickiest technical hurdle in this project, and have reached out via contacts from CSU Slate group to Cashnet administrators at Sonoma & Pomona who process complex transactions similar to what CEEGE is hoping to do. 

We expect to have a recommended solution from our external consultant by the end of July, which will become the SOW for a follow-on implementation contract, currently expected to run Sept 2025-March 2026.

6/25/2025

As this project nears completion, the team is preparing to finalize processes for managing shared drives. One important next step is establishing a procedure that allows individuals or departments to purchase additional storage when their needs exceed the university’s standard quotas.

6/25/2025

The project continues to progress smoothly. Work on the Academic License Server has been completed successfully. Efforts on the SHC and IDM components are ongoing and are expected to conclude by the end of July.  Work on the Bay component is anticipated to begin in late summer.

It is worth noting that system administrator capacity remains a limiting factor in accelerating project timelines related to IDM and Bay. While the team continues to make steady progress, resource availability in this area affects the pace at which we can move forward.

An element of this project was to explore vendor hosting as a potential alternative to on-premises equipment.  However, a review of available services did not align with our functional requirements or budget constraints. As a result, no further action will be taken on this option at this time.

5/29/2025

Following the successful completion of the pilot for the new refresh process, a Governance Group will be formed to provide ongoing guidance as the program advances. At present, the final version of the consolidated refresh report is still pending, delayed by resource constraints. This project is closed.