Current Projects
The following 2026 projects were approved and resourced through the Fall 2025 Project Cycle.
New Student Registration Stabilization & Guided Enrollment Evaluation
- Steering Committee Score: 897
- Divisional VP: Chrissy Holliday
- Sponsor: Jenni Robinson Reisinger
- Project Manager: Kathy Hudson
Project Outcome: The New Student Registration Stabilization and Guided Enrollment Evaluation project is a three-phase effort to ensure Humboldt’s registration system is reliable, efficient, and ready to support incoming students. The early phases focus on stabilizing the system and implementing long-term fixes so registration no longer risks outages or slowdowns. The final phase shifts the campus toward routine, dependable registration cycles that students and staff can count on.
Secure Email and IDM Enhancement
- Steering Committee Score: 882
- Divisional VP: Jenn Capps
- Sponsor: Tom Lukins
- Project Manager: Courtney Loder
Project Outcome: The Secure Email and Identity Management Enhancement project will strengthen Humboldt’s cybersecurity by replacing outdated email protection with a modern system and expanding multi-factor authentication to all accounts. It also streamlines how accounts are created and managed, reducing opportunities for misuse. Prompted by a major phishing incident, this effort aims to provide stronger, more reliable protection for campus data and systems and ensure the university can prevent large-scale security breaches in the future.
Disaster Continuity - Phase 4: ITS Core Services Recovery
- Steering Committee Score: 866
- Divisional VP: Jenn Capps
- Sponsor: Duncan Hughes
- Project Manager: Phil Rouse
Project Outcome: The Disaster Continuity - Phase 4 project will move our campus critical services and systems to Cloud-based Disaster Recovery provider. This will ensure the campus is able to access critical systems and services in the event of a disaster. Success will mean Humboldt can restore core services such as Domain Controllers, DNS, and IAM in ~4 hours, compared to today’s multi-day baseline. Some services will be continuously available through AWS or Azure redundancy, reducing the number of systems that require recovery during an outage.
Microsoft Transition: Feasibility Study
- Steering Committee Score: 854
- Divisional VP: Jenn Capps
- Sponsor: Cade Webb
- Project Manager: Courtney Loder
Project Outcome: The Microsoft Transition Feasibility Study will produce a cost-and-effort analysis to support future decision-making about Cal Poly Humboldt’s productivity platform. The study will review factors such as cost efficiency, security, collaboration needs, and overall campus impact. Results will be provided in a report that outlines potential implications, identifies areas of consideration, and offers a framework for possible next steps so that future decisions are informed and aligned with campus requirements.
Campus Card Payment & Access System Replacement (CBORD)
- Steering Committee Score: 821
- Divisional VP: Chrissy Holliday
- Sponsor: Todd Larsen
- Project Manager: Phil Rouse
Project Outcome: This project will transition the campus commerce system to a modern, cloud-hosted solution before the current system reaches end of life in 2027. Success for this project will mean a modern, cloud-hosted platform is installed that is reliable, easy to manage, and better suited to campus needs. Administrators will face less system overhead, with reduced maintenance burdens and improved uptime. Staff will gain a refreshed user interface, new and more efficient meal plan management tools, stronger reporting capabilities, and opportunities for improved integrations with external systems such as StarRez, NEXTEP POS, and the Dine On Campus website. Overall, the new platform will deliver a more stable, user-friendly, and efficient experience for both staff and students, while creating flexibility for future enhancements as needs evolve.
Intune & Autopilot: Consolidated ITS Device Mgmt
- Steering Committee Score: 799
- Divisional VP: Jenn Capps
- Sponsor: Breck Robinson
- Project Manager: Kathy Hudson
Project Outcome: The Intune & Autopilot Project will modernize how Cal Poly Humboldt manages university devices by moving from an aging on-premises system to Microsoft’s cloud-based tools. This shift will simplify device setup, improve consistency, and reduce support effort across campus. Through testing, training, and process updates, the project will prepare ITS for a full transition to a more scalable and efficient device management environment.
HR & Payroll SmartSupport
- Steering Committee Score: 798
- Divisional VP: Mike Fisher
- Sponsor: Michelle Caisse
- Project Manager: Kathy Hudson
Project Outcome: This project explores using ChatGPT to streamline HR processes, from compliance checks to creating job postings and handling routine questions. By automating repetitive work, it aims to speed up hiring, improve consistency, and give campus users quicker, clearer answers. The goal is a more efficient HR experience for both staff and the broader campus community.
WASP Asset Management Implementation
- Steering Committee Score: 750
- Divisional VP: Mike Fisher
- Sponsor: Sarah Long
- Project Manager: Kathy Hudson
Project Outcome: This project will replace SCLogic with WASP Inventory Cloud to create a single, modern system for tracking campus property. The new platform will integrate with key campus tools to keep asset information consistent and up to date, while giving departments controlled access to manage their own equipment records.
Cheqroom Implementation for CAHSS
- Steering Committee Score: 750
- Divisional VP: Jenn Capps
- Sponsor: Jeffrey Crane
- Project Manager: Phil Rouse
Project Outcome: This project will replace WebCheckout with Cheqroom for equipment check out in CAHSS and CORE. Additionally the Music department and Costume Shop will also transition. Success will mean that CAHSS staff, faculty, and students interact with a modern, intuitive, checkout system that eliminates barriers to equipment required for various course curriculums in these areas.
Healthcare Hub Technology Collaboration
- Steering Committee Score: 683
- Divisional VP: Jenn Capps
- Sponsor: Duncan Huges
- Project Manager: Phil Rouse
Project Outcome: This project will create a learning space called the “Health Care Hub” for specific Cal Poly Humboldt and College of the Redwoods partners involved in the program.Success will mean that both Cal Poly Humboldt and College of the Redwoods users can seamlessly log into Healthcare Hub systems and immediately access their institution’s core resources—Google Workspace for Humboldt users and Microsoft Office 365 for CR users—without confusion or duplicate accounts. Once College of the Redwoods completes its eduroam implementation, its faculty, staff, and students will be able to connect at the Hub through eduroam, just as Humboldt users can. CR users will also have reliable access to Humboldt’s 25Live scheduling system.
Welcome Week Attendance Tracking & Engagement System
- Steering Committee Score: 682
- Divisional VP: Jenn Capps
- Sponsor: Heather Madar
- Project Manager: Kathy Hudson
Project Outcome: This project implements a system to track student attendance at Welcome Week and PBLC events using ID card check-ins, with data flowing directly into APEX for real-time visibility. Staff will be able to identify and reconnect with no-show students during events and confirm liability waivers at check-in. Advisors, mentors, and faculty will have accessible participation data to support early engagement, and robust reporting will meet the needs of IRAR and Enrollment Management.
Policy Mgmt Modernization for University Senate
- Steering Committee Score: 608
- Divisional VP: Jenn Capps
- Sponsor: Christopher Harmon
- Project Manager: Courtney Loder
Project Outcome: The Policy Management Modernization project will enhance Cal Poly Humboldt’s policy repository to make approved policies and updates easier to publish, announce, and access. The work focuses on improving clarity, consistency, and overall navigation for the campus community.
Staff Council Assistant
- Steering Committee Score: 582
- Divisional VP: Mike Fisher
- Sponsor: Staff Council Chair
- Project Manager: Kathy Hudson
Project Outcome: This project will develop the Staff Council Assistant, an AI-powered tool designed to streamline Council operations, preserve institutional knowledge, and reduce administrative workload. By centralizing materials and automating routine tasks, the Assistant will help the Council work more efficiently and support smoother transitions as membership changes. It also serves as a proof of concept for responsible AI use in support of Cal Poly Humboldt’s digital transformation goals.
Current Projects
| Summary | Project Update | Percent Complete | Project Health |
|---|---|---|---|
| 5/28/26: The Evaluation process is the final project task. The project team is waiting for feedback from the Provost and Deans before initiating further testing and review of the Evaluation Process. This is a requirement based on previous campus audits of Assigned Time by the Chancellor’s Office. We aim to complete testing before summer ends and close the project before the Fall semester starts.
| 90% | Behind |
Assigned Time Approval & Evaluation
| 4/29/2026 The project team met with campus Deans and Associate Deans today to discuss the Assigned Time Evaluation Process. They will hold follow-up meetings to clarify direction based on feedback from this group and other faculty perspectives on the new process. Evaluation work is the final project task. We aim to complete testing before summer ends and close the project before the Fall semester starts.
| 90% | On Time |
Campus Card Payment & Access System Replacement (CBORD)
| 5/28/2026: The project team has set the start date with the Transact vendor for October. The project is on hold until late July, when the campus team will hold a kickoff meeting and prepare resources and schedules. Some planning and communications will be sent to the campus team in early July.
| 5% | On Hold |
Cheqroom Implementation for CAHSS
| 5/28/2026: The project team is setting up checkout centers for summer testing. The Music Department is preparing centers for the Instrument Shop, Costume Shop, and practice rooms it controls. The CAHSS checkout center for Art & Film Department equipment is nearly complete. Project leads will meet with the Registrar next week to seek approval to integrate student course data into Cheqroom. Course rosters will ensure only registered students can check out equipment related to their courses.
| 35% |
On Time |
CHRS Completion
| 5/28/2026: The project team is completing test scripts due today by 4 pm. They are progressing despite resource limits and stress among HR and Payroll staff. The Chancellor’s Office supports us by providing staff assistance, which helps. The project is now entering Pass A. Another snapshot of our HR 9.0 production will be copied and analyzed for data errors. We expect that analysis in July, after which the team will continue data cleanup before the next pass.
| 20% | On Time |
CCTV Expansion
| 5/28/2026: The next installation is scheduled for June and involves replacing a camera on the Quad. The project team is meeting this week to ensure Facilities schedules the setup work for the remaining installations so we can finish before the Fall semester starts. | 85% | Behind |
CFS Transition (formerly Data Warehouse Unification and Modernization)
| 11/21/2025 Training for campus CFS users is ongoing. We are collaborating with CO and CSU colleagues to address expanded finance data needs that CFS cannot fully meet. We have determined that CFS reports can replace all but one report. SPF has been exploring CFS, and we have identified resources at CO and CSULA to assist in this exploration. Next month, the project will transition to sustainment under the Budget Office. | 99% | On Time |
Disaster Continuity Phase 4: ITS Core Services Recovery | 5/28/2026: The project team continues progressing on the campus's prioritized list of core services and systems to restore after a disaster. Having consulted all key campus areas, the team will now focus on Cloud IBR restorations, networking, and Backblaze planning to optimize restore sequencing according to current priorities, plus live testing (including networking) without disrupting the production environment. | 15% |
On Time |
Enrollment Management Slate Reimplementation
| 7/31/25: Project closing August 7. All remaining work in progress and backlog will transfer to oversight from the Slate Governance Group, which includes most members of this project team and ITS representation. | 75% | On Time |
Extended Education and Global Engagement Slate Implementation
| 11/21/25 Two of three bids have been received, from Kennedy & Co and Hurix. One is at the low end of our expected price range, the other is at the high end. Courtney is in communication with Carnegie about preparing a third quote, hopefully by end of November. After third bid is received, CEE team will review and decide on a project vendor.
| 25% | Behind |
Google Drive Storage Optimization Project
| 8/28/2025 This project will close after the project debrief, scheduled for later this month. This project reduced the campus Google storage footprint to within the standard quota. Storage was allocated to all academic programs, with additional capacity purchased for new Cal Poly Humboldt programs. Policies and procedures were established to manage storage growth, including quotas for students, faculty, staff, and departments. ITS provided tools and processes for campus users to manage and clean up data. Required storage was allocated to current faculty, students, and staff, and the alumni association’s storage footprint was reduced to a level that does not negatively impact overall storage goals. | 99% | Complete |
HR & Payroll SmartStart (HRAI)
| 5-28-2026 The project remains on time. As AI opportunities continue to evolve, we are taking time to evaluate how in-house systems, including Boomi and APEX, can be leveraged to deliver a robust, sustainable solution that reduces reliance on Chancellor’s Office-provided AI tools that may incur ongoing costs. The work completed to date establishes a strong foundation for any future platform shifts for the FAQ, PD Helper, and Vacancy Announcement Tool. If continuing with the current ChatGPT-based approach is determined to be the best interim solution, the PD Helper and Vacancy Announcement Tool are ready to move forward today. We have added a Boomi team member to help investigate new opportunities and assess how Boomi may support a long-term solution without the cost of added applications. | 35% |
On Time |
Healthcare Hub Technology Collaboration
| 5/28/2026: The project team met last week to discuss next steps for CR’s transition to EDUROAM. Follow-up meetings are planned between Cal Poly Humboldt TNS staff and CR staff to work through service setup requirements and ensure compatibility between the campuses, especially for Health Hub students, to provide seamless wireless access in the future. | 15% |
On Time |
Intune & Autopilot: Consolidated ITS Device Mgmt
| 5-28-2026 We are continuing proof-of-concept work for Microsoft Intune and Autopilot, including successful conversion and configuration of additional checkout laptops as autopiloted devices. The team is refining implementation approaches by focusing on lower-risk device types first while also addressing printing, remote support, and lab device consistency issues. We have also advanced consultant procurement activities, with approval progress expected within the next few weeks. Up next are continued Company Portal transition efforts and additional work on Intune policy structure and device management improvements. | 50% |
On Time |
Microsoft Transition: Feasibility Study
| May 28, 2026
Project team developed a high-level rubric to assess change management (Disruption vs. Scale of Change) and ITS workload (Implementation vs. Ongoing Maintenance) for different tools. Consultation to begin soon with ITS and Microsoft SMEs to gather input and learn more about local effort and key dependencies involved for migration & ongoing operations around tools most likely to be considered for early phases. | 35% |
Possibly Behind |
Next Gen Scholarship Manager
| 5/28/2026: The project team is finalizing the automation of awards between Scholarship Manager and Peoplesoft. The recent cycle's awards were completed manually, so automation is our final deliverable. Financial Aid staff continue meeting with departments to review the previous cycle, adjust awards, and educate committees on the process.
| 90% |
On Time |
New Student Registration Stabilization & Guided Enrollment Evaluation
| 4-29-2026 Registration Stabilization efforts remain on track for completion ahead of the June 2026 new student registration cycle. Following last month’s successful load testing, the team has validated a controlled rollout approach, with system performance expected to support planned registration volumes. Early production monitoring during continuing student registration showed stable performance, with only minor, short-lived spikes under normal load conditions. The project is now focused on finalizing the registration schedule and group sizes, completing staff guidance, and preparing for active monitoring during initial registration windows to ensure a smooth student experience. | 75% |
On Time |
Policy Mgmt Modernization for University Senate
| May 28, 2026 Project is progressing through procurement and migration prep. The P2P request for PolicyStat has been submitted, while long-term annual funding is still being confirmed within the Provost’s Office. President’s Office granted approval to use the University Seal on the PolicyStat site. Preparation work for policy migration is underway. Project team has reviewed existing policy library for suspected duplicates and inactive policies, and has sent a proposed list of active policies to President's Office for review and confirmation. A document preparation work session is scheduled June 9, for project team to prep policy documents using PolicyStat's migration templates. | 30% | Possibly Behind |
| 5-28-2026 Bay migration set for July 15th. We will have ITS support available to help Service Owners prioritize fixes as needed. All Service Owners have signed off on this date and have indicated they have plans, if applicable, for alternative workflows if there is downtime. OBI migration and Student Health Center work will complete this summer.
| 85% | Behind |
Secure Email and IDM Enhancement
| May 28, 2026 Project nearing completion. Proofpoint inbound and outbound email filtering is now operational, and rollout of Duo to alumni legacy email accounts is scheduled for a phased implementation June-Sept. Security team are now reviewing and expanding Proofpoint-related documentation (system profiles, SOPs, tactical playbooks, etc.), and configuring Proofpoint’s Zenguide security training system. Expect to end regular project meetings in late June or early July, while project will remain open in holding pattern until Alumni Duo rollout is complete (expected Aug/Sept).
| 80% | On Time |
Transforming Cal Poly's Computer Budgeting, Purchasing and Refresh Sys
| 5/29/2025 Following the successful completion of the pilot for the new refresh process, a Governance Group will be formed to provide ongoing guidance as the program advances. At present, the final version of the consolidated refresh report is still pending, delayed by resource constraints. This project is closed. | 100% | Complete |
WASP Asset Management Implementation
| 5-28-2026 The WASP Inventory project remains on track and is progressing toward the planned June 1 asset upload milestone. Following the initial inventory upload, the project team will focus on developing supporting policies, procedures, and campus change management materials to guide departments through new asset management processes. The team is also coordinating cross-functional discussions to ensure consistent handling of specialized assets and related data management requirements. | 65% |
On Time |
Welcome Week Attendance Tracking & Engagement System
| 5-28-2026 The Welcome Week Attendance Tracking project finalized direction on the attendance capture approach and is moving forward with development of the APEX application using card swipers for event check-in. The team is also retaining a Slate consultant to guide the work related to Slate texting configuration, file intake, and texting workflows. Current work is focused on defining the technical workflows between APEX, PeopleSoft, and Slate, clarifying communication list requirements, and preparing procurement steps related to consultant support. The project currently carries low to moderate risk related to procurement and completing a successful verification of the required A2P 10DLC business profile needed to support SMS texting functionality. | 30% |
Possibly Behind |
Help Desk Hours
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System Status
| Status | System | Est. resolution |
|---|---|---|
| Available | All Systems |
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