Current Projects
The following 2026 projects were approved and resourced through the Fall 2025 Project Cycle.
New Student Registration Stabilization & Guided Enrollment Evaluation
- Steering Committee Score: 897
- Divisional VP: Chrissy Holliday
- Sponsor: Jenni Robinson Reisinger
- Project Manager: Kathy Hudson
Project Outcome: The New Student Registration Stabilization and Guided Enrollment Evaluation project is a three-phase effort to ensure Humboldt’s registration system is reliable, efficient, and ready to support incoming students. The early phases focus on stabilizing the system and implementing long-term fixes so registration no longer risks outages or slowdowns. The final phase shifts the campus toward routine, dependable registration cycles that students and staff can count on.
Secure Email and IDM Enhancement
- Steering Committee Score: 882
- Divisional VP: Jenn Capps
- Sponsor: Tom Lukins
- Project Manager: Courtney Loder
Project Outcome: The Secure Email and Identity Management Enhancement project will strengthen Humboldt’s cybersecurity by replacing outdated email protection with a modern system and expanding multi-factor authentication to all accounts. It also streamlines how accounts are created and managed, reducing opportunities for misuse. Prompted by a major phishing incident, this effort aims to provide stronger, more reliable protection for campus data and systems and ensure the university can prevent large-scale security breaches in the future.
Disaster Continuity - Phase 4: ITS Core Services Recovery
- Steering Committee Score: 866
- Divisional VP: Jenn Capps
- Sponsor: Duncan Hughes
- Project Manager: Phil Rouse
Project Outcome: The Disaster Continuity - Phase 4 project will move our campus critical services and systems to Cloud-based Disaster Recovery provider. This will ensure the campus is able to access critical systems and services in the event of a disaster. Success will mean Humboldt can restore core services such as Domain Controllers, DNS, and IAM in ~4 hours, compared to today’s multi-day baseline. Some services will be continuously available through AWS or Azure redundancy, reducing the number of systems that require recovery during an outage.
Microsoft Transition: Feasibility Study
- Steering Committee Score: 854
- Divisional VP: Jenn Capps
- Sponsor: Cade Webb
- Project Manager: Courtney Loder
Project Outcome: The Microsoft Transition Feasibility Study will produce a cost-and-effort analysis to support future decision-making about Cal Poly Humboldt’s productivity platform. The study will review factors such as cost efficiency, security, collaboration needs, and overall campus impact. Results will be provided in a report that outlines potential implications, identifies areas of consideration, and offers a framework for possible next steps so that future decisions are informed and aligned with campus requirements.
Campus Card Payment & Access System Replacement (CBORD)
- Steering Committee Score: 821
- Divisional VP: Chrissy Holliday
- Sponsor: Todd Larsen
- Project Manager: Phil Rouse
Project Outcome: This project will transition the campus commerce system to a modern, cloud-hosted solution before the current system reaches end of life in 2027. Success for this project will mean a modern, cloud-hosted platform is installed that is reliable, easy to manage, and better suited to campus needs. Administrators will face less system overhead, with reduced maintenance burdens and improved uptime. Staff will gain a refreshed user interface, new and more efficient meal plan management tools, stronger reporting capabilities, and opportunities for improved integrations with external systems such as StarRez, NEXTEP POS, and the Dine On Campus website. Overall, the new platform will deliver a more stable, user-friendly, and efficient experience for both staff and students, while creating flexibility for future enhancements as needs evolve.
Intune & Autopilot: Consolidated ITS Device Mgmt
- Steering Committee Score: 799
- Divisional VP: Jenn Capps
- Sponsor: Breck Robinson
- Project Manager: Kathy Hudson
Project Outcome: The Intune & Autopilot Project will modernize how Cal Poly Humboldt manages university devices by moving from an aging on-premises system to Microsoft’s cloud-based tools. This shift will simplify device setup, improve consistency, and reduce support effort across campus. Through testing, training, and process updates, the project will prepare ITS for a full transition to a more scalable and efficient device management environment.
HR & Payroll SmartSupport
- Steering Committee Score: 798
- Divisional VP: Mike Fisher
- Sponsor: Michelle Caisse
- Project Manager: Kathy Hudson
Project Outcome: This project explores using ChatGPT to streamline HR processes, from compliance checks to creating job postings and handling routine questions. By automating repetitive work, it aims to speed up hiring, improve consistency, and give campus users quicker, clearer answers. The goal is a more efficient HR experience for both staff and the broader campus community.
WASP Asset Management Implementation
- Steering Committee Score: 750
- Divisional VP: Mike Fisher
- Sponsor: Sarah Long
- Project Manager: Kathy Hudson
Project Outcome: This project will replace SCLogic with WASP Inventory Cloud to create a single, modern system for tracking campus property. The new platform will integrate with key campus tools to keep asset information consistent and up to date, while giving departments controlled access to manage their own equipment records.
Cheqroom Implementation for CAHSS
- Steering Committee Score: 750
- Divisional VP: Jenn Capps
- Sponsor: Jeffrey Crane
- Project Manager: Phil Rouse
Project Outcome: This project will replace WebCheckout with Cheqroom for equipment check out in CAHSS and CORE. Additionally the Music department and Costume Shop will also transition. Success will mean that CAHSS staff, faculty, and students interact with a modern, intuitive, checkout system that eliminates barriers to equipment required for various course curriculums in these areas.
Healthcare Hub Technology Collaboration
- Steering Committee Score: 683
- Divisional VP: Jenn Capps
- Sponsor: Duncan Huges
- Project Manager: Phil Rouse
Project Outcome: This project will create a learning space called the “Health Care Hub” for specific Cal Poly Humboldt and College of the Redwoods partners involved in the program.Success will mean that both Cal Poly Humboldt and College of the Redwoods users can seamlessly log into Healthcare Hub systems and immediately access their institution’s core resources—Google Workspace for Humboldt users and Microsoft Office 365 for CR users—without confusion or duplicate accounts. Once College of the Redwoods completes its eduroam implementation, its faculty, staff, and students will be able to connect at the Hub through eduroam, just as Humboldt users can. CR users will also have reliable access to Humboldt’s 25Live scheduling system.
Welcome Week Attendance Tracking & Engagement System
- Steering Committee Score: 682
- Divisional VP: Jenn Capps
- Sponsor: Heather Madar
- Project Manager: Kathy Hudson
Project Outcome: This project implements a system to track student attendance at Welcome Week and PBLC events using ID card check-ins, with data flowing directly into APEX for real-time visibility. Staff will be able to identify and reconnect with no-show students during events and confirm liability waivers at check-in. Advisors, mentors, and faculty will have accessible participation data to support early engagement, and robust reporting will meet the needs of IRAR and Enrollment Management.
Policy Mgmt Modernization for University Senate
- Steering Committee Score: 608
- Divisional VP: Jenn Capps
- Sponsor: Christopher Harmon
- Project Manager: Courtney Loder
Project Outcome: The Policy Management Modernization project will enhance Cal Poly Humboldt’s policy repository to make approved policies and updates easier to publish, announce, and access. The work focuses on improving clarity, consistency, and overall navigation for the campus community.
Staff Council Assistant
- Steering Committee Score: 582
- Divisional VP: Mike Fisher
- Sponsor: Staff Council Chair
- Project Manager: Kathy Hudson
Project Outcome: This project will develop the Staff Council Assistant, an AI-powered tool designed to streamline Council operations, preserve institutional knowledge, and reduce administrative workload. By centralizing materials and automating routine tasks, the Assistant will help the Council work more efficiently and support smoother transitions as membership changes. It also serves as a proof of concept for responsible AI use in support of Cal Poly Humboldt’s digital transformation goals.
Current Projects
| Summary | Project Update | Percent Complete | Project Health |
|---|---|---|---|
| 11/21/25 Our technical team is working to complete data feeds (from PS) and structures (in Slate) for enrolled students. After Fall Break, project team will assess progress and decide whether to open portal to pilot users Dec 15 - Jan 15 or Jan 5 - Jan 23. Technical leads in EMSS, ITS, and from Kennedy & Co all agree this timing is feasible, and we should be ready for pilot testing by Jan 5 at the latest.
| 80% | Behind |
Assigned Time Approval & Evaluation
| 11/21/2025 The Assigned Time Project team is currently working on the final changes and testing from adjustments made by initial feedback from Assigned Time form users in the first full cycle. This work involves optimizing the source fields that link to key inputs for the required fields in the form. This work will be completed sometime in December, which will complete the main work of the project. In a new development with the Assigned Time Evaluation, the project leads met with APS earlier this month to discuss the process for evaluation of certain Assigned Time work. APS provided leadership to determine a process, which will be communicated to campus, so the work on building the evaluation technically can continue.
| 80% | On Time |
CHRS Completion
| 8/28/25: The project team continues to face resource issues, which has hindered progress due to staff shortages in HR and Payroll. The project team continues to work on Position Papers with available resources. There has been some progress in clarifying and assigning the next set of priorities. The CHRS Main Project has not yet communicated any project information yet for the project start which was communicated to start next month.
| 5% | Possibly Behind |
CHRS Recruit (Page Up) Talent Acquisition
| 2/27/25: The HR Project Leads have partnered with Cal Poly SLO to assist with the project work. The independent contractor has been set up with permissions and meetings to focus the scope of work are set for next week. The project team will review the scope and make sure the initial project outcomes are reviewed and adjusted as needed, along with the timeline of the project. | 20% | On Time |
CCTV Expansion
| 11/21/25: The remaining CCTV purchases have been completed and all CCTVs have been received. The next steps are to meet with Facilities and prioritize the remaining installations and estimate the timeline for completion. This planning meeting is scheduled for December. The NVR is scheduled to be integrated over the Thanksgiving Break. Currently, the device is installed but a cluster must be created and then integrated with the current one. The remaining project work is likely to continue into the new semester. | 75% | Behind |
CFS Transition (formerly Data Warehouse Unification and Modernization)
| 11/21/2025 Training for campus CFS users is ongoing. We are collaborating with CO and CSU colleagues to address expanded finance data needs that CFS cannot fully meet. We have determined that CFS reports can replace all but one report. SPF has been exploring CFS, and we have identified resources at CO and CSULA to assist in this exploration. Next month, the project will transition to sustainment under the Budget Office. | 99% | On Time |
Disability Resource Center Case Management System
| 11/21/25: The project team will announce the new Campus Disability Report form in the coming weeks. We have corrected the previous delay in the process. Limited resources continue to hinder progress on Maxient functionality for Staff Accommodation, while the Student Accommodation component remains the final phase. The new ITS Project Cycle will begin in January. Meetings with the project sponsor have discussed the lack of resources from the CDRC and that the Project Office will transition to the new project portfolio starting in mid-December. In terms of this project the sponsor has agreed to complete the project on their own, which is how they started this work, and the project will be closed internally with the Project Office. | 50% | Behind |
| 11/21/25: This project will be closed in December and progress on the current epics will be updated in preparation for the Phase 4 start in January. | 50% | On Time |
Enrollment Management Slate Reimplementation
| 7/31/25: Project closing August 7. All remaining work in progress and backlog will transfer to oversight from the Slate Governance Group, which includes most members of this project team and ITS representation. | 75% | On Time |
EPAS | 8/28/25: There have been no updates from the project sponsor since January. Consequently, the project remains in a holding pattern, awaiting further direction. This presents a situation where a resourced project has expired the period allocated for completing the project. The ITS Project Office will reach out to the sponsor and inform them they will have to resubmit a new proposal in the prioritization cycle about to start, for consideration of completing this project. | 0% | Not Started |
Extended Education and Global Engagement Slate Implementation
| 11/21/25 Two of three bids have been received, from Kennedy & Co and Hurix. One is at the low end of our expected price range, the other is at the high end. Courtney is in communication with Carnegie about preparing a third quote, hopefully by end of November. After third bid is received, CEE team will review and decide on a project vendor.
| 25% | Behind |
Google Drive Storage Optimization Project
| 8/28/2025 This project will close after the project debrief, scheduled for later this month. This project reduced the campus Google storage footprint to within the standard quota. Storage was allocated to all academic programs, with additional capacity purchased for new Cal Poly Humboldt programs. Policies and procedures were established to manage storage growth, including quotas for students, faculty, staff, and departments. ITS provided tools and processes for campus users to manage and clean up data. Required storage was allocated to current faculty, students, and staff, and the alumni association’s storage footprint was reduced to a level that does not negatively impact overall storage goals. | 99% | Complete |
Next Gen Scholarship Manager
| 11/21/2025:The student scholarship portal is live and we can see the students are already being auto-matched with scholarships which they qualify for. | 60% | |
| 11/21/2025 SCHS - Orchard software and OS upgrade work (done by Orchard Tech) due to complete on 1/6/2026. Timeline has been delayed due to backlog on Orchard Tech Team’s side. Pyratest is running on an upgraded server. LDAP-OBI - Work continues on Oracle/OBI issues. BAY - Progress is ongoing on Bay OS. The estimated completion date is late January 2026. | 85% | Behind |
Transforming Cal Poly's Computer Budgeting, Purchasing and Refresh Sys
| 5/29/2025 Following the successful completion of the pilot for the new refresh process, a Governance Group will be formed to provide ongoing guidance as the program advances. At present, the final version of the consolidated refresh report is still pending, delayed by resource constraints. This project is closed. | 100% | Complete |
Help Desk Hours
Fall 2025Monday - Friday 8am - 8pm
Saturday - Sunday 11am - 3pm
After hours emergencies:
Call UPD at 826-5555
System Status
| Status | System | Est. resolution |
|---|---|---|
| Available | All Systems |
|