11/21/2025

The Assigned Time Project team is currently working on the final changes and testing from adjustments made by initial feedback from Assigned Time form users in the first full cycle. This work involves optimizing the source fields that link to key inputs for the required fields in the form. This work will be completed sometime in December, which will complete the main work of the project.

In a new development with the Assigned Time Evaluation, the project leads met with APS earlier this month to discuss the process for evaluation of certain Assigned Time work. APS provided leadership to determine a process, which will be communicated to campus, so the work on building the evaluation technically can continue.

8/28/25:

The project team continues to face resource issues, which has hindered progress due to staff shortages in HR and Payroll.

The project team continues to work on Position Papers with available resources. There has been some progress in clarifying and assigning the next set of priorities.

The CHRS Main Project has not yet communicated any project information yet for the project start which was communicated to start next month.

2/27/25:

The HR Project Leads have partnered with Cal Poly SLO to assist with the project work. The independent contractor has been set up with permissions and meetings to focus the scope of work are set for next week. The project team will review the scope and make sure the initial project outcomes are reviewed and adjusted as needed, along with the timeline of the project.

11/21/25:

The remaining CCTV purchases have been completed and all CCTVs have been received. The next steps are to meet with Facilities and prioritize the remaining installations and estimate the timeline for completion. This planning meeting is scheduled for December.

The NVR is scheduled to be integrated over the Thanksgiving Break. Currently, the device is installed but a cluster must be created and then integrated with the current one. The remaining project work is likely to continue into the new semester.

11/21/2025

Training for campus CFS users is ongoing. We are collaborating with CO and CSU colleagues to address expanded finance data needs that CFS cannot fully meet. We have determined that CFS reports can replace all but one report.

SPF has been exploring CFS, and we have identified resources at CO and CSULA to assist in this exploration. Next month, the project will transition to sustainment under the Budget Office.

11/21/25:

The project team will announce the new Campus Disability Report form in the coming weeks. We have corrected the previous delay in the process.

Limited resources continue to hinder progress on Maxient functionality for Staff Accommodation, while the Student Accommodation component remains the final phase. The new ITS Project Cycle will begin in January. Meetings with the project sponsor have discussed the lack of resources from the CDRC and that the Project Office will transition to the new project portfolio starting in mid-December. In terms of this project the sponsor has agreed to complete the project on their own, which is how they started this work, and the project will be closed internally with the Project Office.

11/21/25:

This project will be closed in December and progress on the current epics will be updated in preparation for the Phase 4 start in January.

7/31/25:

Project closing August 7. All remaining work in progress and backlog will transfer to oversight from the Slate Governance Group, which includes most members of this project team and ITS representation.

8/28/25:

There have been no updates from the project sponsor since January. Consequently, the project remains in a holding pattern, awaiting further direction. This presents a situation where a resourced project has expired the period allocated for completing the project. The ITS Project Office will reach out to the sponsor and inform them they will have to resubmit a new proposal in the prioritization cycle about to start, for consideration of completing this project.

11/21/25

Two of three bids have been received, from Kennedy & Co and Hurix. One is at the low end of our expected price range, the other is at the high end. Courtney is in communication with Carnegie about preparing a third quote, hopefully by end of November. After third bid is received, CEE team will review and decide on a project vendor.

8/28/2025

This project will close after the project debrief, scheduled for later this month.  This project reduced the campus Google storage footprint to within the standard quota. Storage was allocated to all academic programs, with additional capacity purchased for new Cal Poly Humboldt programs. Policies and procedures were established to manage storage growth, including quotas for students, faculty, staff, and departments. ITS provided tools and processes for campus users to manage and clean up data. Required storage was allocated to current faculty, students, and staff, and the alumni association’s storage footprint was reduced to a level that does not negatively impact overall storage goals.

11/21/2025:The student scholarship portal is live and we can see the students are already being auto-matched with scholarships which they qualify for.

11/21/2025

SCHS -  Orchard software and OS upgrade work (done by Orchard Tech) due to complete on  1/6/2026. Timeline has been delayed due to backlog on Orchard Tech Team’s side.  Pyratest is running on an upgraded server. 

LDAP-OBI - Work continues on Oracle/OBI issues.

BAY - Progress is ongoing on Bay OS. The estimated completion date is late January 2026.

5/29/2025

Following the successful completion of the pilot for the new refresh process, a Governance Group will be formed to provide ongoing guidance as the program advances. At present, the final version of the consolidated refresh report is still pending, delayed by resource constraints. This project is closed.