8/28/2025

The Assigned Time Project team is currently working on the last phase of the project, due for release in early December. The Assigned Time Review Form will be created and used to confirm that the assigned time assignment was completed for specific assigned time codes (not all codes require this Review). Initial talks with stakeholders involved in the Review process are underway.

8/28/25:

The project team continued to face resource issues in July, which hindered progress due to staff shortages in HR and Payroll. To address this, the team has implemented short-term pay incentives for HR and Payroll staff to complete manual cleaning of historical data during non-work hours. This helps but does not solve the long-term resource issue for a project that will last almost two years.  With the CHRS Project starting in October, the team is contacting the Chancellor’s Office for details on the actual start date and expectations regarding the Position Papers.

2/27/25:

The HR Project Leads have partnered with Cal Poly SLO to assist with the project work. The independent contractor has been set up with permissions and meetings to focus the scope of work are set for next week. The project team will review the scope and make sure the initial project outcomes are reviewed and adjusted as needed, along with the timeline of the project.

8/28/25:

The Network Video Recorder (NVR) is now online in the Data Center and plans to migrate CCTVs to the new device are  being scheduled. The remaining CCTV purchases are being worked through with the goal of ordering, tagging, and installing the cameras sometime between the end of the Fall semester and the start of the Spring 2026 semester.

8/28/2025

Project Update:

The Budget Office has now assumed responsibility for the project, and divisional trainings have been completed. A recent review of impact identified that some finance data users on campus have not yet received training; the Taskforce is working to quickly address this gap.

Without CO CFS support of role-based access for Labor Cost, the current process of individual access requests with manager confirmation of need is not sustainable at scale. HR and the Budget Office have determined that a more efficient method for granting access to the Labor Cost Dashboard is still needed. Resolving this issue will extend the project timeline, with project close now estimated for October, after which the project will formally transition into sustainment under the Budget Office.

8/28/25:

The Campus Accessibility Concern Form is now live in Maxient. The CDRC has collaborated with Facilities to establish a process that connects the new Campus Accessibility Form with the Facilities work order system. They have agreed to track CDRC concern forms in the Facilities Link system with the use of an “ADA Request” flag and noting the Maxient report number.

In September, the CDRC will enter several Campus Accessibility Concern Forms into Maxient and track them through the Facilities Link system until completion. After the initial weeks of the semester, the project team will resume implementing Staff/Employee accommodation requests in Maxient.

8/28/25:

The team is actively engaged in the following tasks:

• A 30-day trial of Cloud IBR will be starting soon in order to test the product with our disaster scenarios.

• The team is bringing Housing technical resources into this project to serve their disaster needs for critical services in their area.

• After the results of the 30-day trial are evaluated, the team will draft a project proposal for implementation if the Cloud IBR product meets our technical requirements.

7/31/25:

Project closing August 7. All remaining work in progress and backlog will transfer to oversight from the Slate Governance Group, which includes most members of this project team and ITS representation.

8/28/25:

There have been no updates from the project sponsor since January. Consequently, the project remains in a holding pattern, awaiting further direction. This presents a situation where a resourced project has expired the period allocated for completing the project. The ITS Project Office will reach out to the sponsor and inform them they will have to resubmit a new proposal in the prioritization cycle about to start, for consideration of completing this project.

8/28/25

Project Discovery Phase is complete! We received a proposal yesterday with a priced quote for implementation, which exceeds the procurement RFP threshold. Currently coordinating with Cade & CEEGE team on options for moving forward, which may include refining our build request and/or opening an RFP.

8/28/2025

This project will close after the project debrief, scheduled for later this month.  This project reduced the campus Google storage footprint to within the standard quota. Storage was allocated to all academic programs, with additional capacity purchased for new Cal Poly Humboldt programs. Policies and procedures were established to manage storage growth, including quotas for students, faculty, staff, and departments. ITS provided tools and processes for campus users to manage and clean up data. Required storage was allocated to current faculty, students, and staff, and the alumni association’s storage footprint was reduced to a level that does not negatively impact overall storage goals.

8/28/2025

The project continues to move forward, with most major server and application work completed and final tasks underway.

On the CMS side, firewall rules are in place and ldap-4 is functioning correctly in non-production environments. Work continues in production to finalize ldap-4 and PIA configuration, with support from Unisys. A related task is LDAP role mapping in Drupal. While most sites have transitioned, two (eText and IACUC) require additional work before cutover. These will be addressed after the change freeze.

For the Student Health Center, ProPharm and MediSpan have been updated successfully. Work is underway with the Lab to update and re-certify Orchard/Harvest. The Pyratest and Pyramed servers are complete, and Pyramed client upgrades are now finished.

5/29/2025

Following the successful completion of the pilot for the new refresh process, a Governance Group will be formed to provide ongoing guidance as the program advances. At present, the final version of the consolidated refresh report is still pending, delayed by resource constraints. This project is closed.