Advising Slate
Implementation | 7/24/2024
Vendor contract is in procurement | 0% |
On Time |
Assigned Time Approval & Evaluation | 7/24/2024
After several weeks of requirements gathering, the technical team is working on the APEX structures for the form and associated databases needed for this process. The project leadership team is consulting with some stakeholders to practice change management engagement early on. | 5% |
On Time |
CCTV and Emergency Announcement Refresh | 7/25/2024
The team is still working through the final installation of CCTV cameras at the Children’s Center. Facilities staff is just now able to start the final work for these last installations at the Children’s Center. This will complete the work of the project. The work is expected to be completed before the end of August now. | 95% |
Behind |
CHRS Recruit (Page Up) Talent Acquisition | 7/24/2024
The project is underway and the team is planning next steps and prioritizing the first outcome for Page Up. The sponsor meeting was completed and change management planning was discussed and tailored for the needs of this project. The team will meet weekly to set priorities and check progress. | 5% |
On Time |
Data Warehouse Unification and Modernization | 7/24/2024
- Progress Update:
- Progress was temporarily slowed in July due to end-of-year financial reporting and limited team capacity.
- Sponsor Coalition:
- We have secured sponsor-level support from the Associate Vice President of Financial Operations & University Controller and the Interim Director of Budget and Financial Planning.
- Leadership Team:
- We have identified potential leadership team members from across campus and auxiliary groups.
- Timeline Development:
- We have established a working timeline to guide our activities.
| 20% | Behind |
Disability Resource Center Case Management System | 7/24/2024
The project team has begun meeting to begin formal project planning and project set up activities. | 5% |
On Time |
Enrollment Management Slate Reimplementation | 7/24/2024
- In progress:
- Incorporating Spring 2025 App data into Slate
- API for extracting application data from Liaison
- Grad workflow
- “Campus Communicator” role for campus partners who will work with the Strategic Student Communications group to send email to students
- On hold for now:
- the FTF (First Time Freshmen) workflow
- Upcoming:
- data dictionary (application data -scoped) and ERD
| 5% |
On Time |
Google Drive Storage Optimization Project | 7/25/2024
- Initial Analysis: Analysis of current storage usage completed, identifying heavy storage users.
- Storage Quotas Determination: We need to finalize storage quotas for user groups.
- Applying Storage Quotas:* Storage quotas for the Alumni group will begin in September.
- Managing Change for Impacted Users:* A campus-wide communication plan is in development. Discussions with faculty and staff are needed to help us establish quota limits and maintenance strategies.
- Policy and Procedure Development:* Policies and procedures for managing storage growth are in development.
- Project Resources:* The extended absence of a team programmer could impact the project deadline.
| 5% |
On Time |
Implementation of Procure to Pay Solution | 7/24/2025
The project is underway. The Cal Poly Humboldt leads are attending a 3-day in-person work session this week in San Marcos. The team is working through configuration and change management planning this week while working with Chancellor’s Office project leads and Rise Now associates. The project team completed the new DOA(Delegation of Fiscal Authority) Levels and had them approved for the project. Next steps are to mobilize campus for the project and publish the new DOA levels with Procure to Pay project information and resources. | 5% |
On Time |
Transforming Cal Poly’s Computer Budgeting/Purchasing/ Refresh Sys | 7/24/2024
- Pilot Refresh Update:Our pilot of the refresh has been rescheduled for a September start. A delay in receiving the Refresh Report may impact this timeline.
- Refresh Report:* The IRAR team has experienced a heavy workload, which has delayed the Refresh Report. The new ETA for the report is the end of August. This report is essential for the pilot to proceed.
- Preparing for Refresh:* We are preparing to bring in team members who will perform the refresh to orient them to the new processes and changes in workflows.
| 60% | Behind |
Using Delivered PeopleSoft Features to Plan the Class Schedule
| 7/24/2024
- Unsure of how to move this project forward. It appears that the information that SPA was not used by many was misleading. It is in use by CAHSS and CPS and integral part of their planning.
- Additionally, while many of the transactional reports used in SPA could be derived from PeopleSoft tables, there is no known way to create a placeholder resource in PeopleSoft and this is a critical piece of planning.
| 10% | Behind |