The Process

1. The individual requesting access, or a proxy in the case of a new hire, fills out the online Access Request Form
2. The requestor specifies a supervisor to approve the request
3. After supervisor approval, the request is routed to the Access Grantor
4. The requestor is notified via email when the approval process is complete. The requestor can view the status of their request at any time in Account Settings under Requests in the View Request tab.

Resources for Selecting Roles

 A “role” is a security term defining what tasks can be performed by specific positions on campus; access requestors select the role(s) they need for their particular position. When an employee moves to a new job on campus, it’s also helpful for them to be able to check the roles the previous incumbent held.  Follow the links below for additional details.

• Complete list of roles with descriptions
• Specific questions regarding roles should be addressed to the Access Grantors listed on the Security Roles List
• View a current employee’s roles by entering their name in Step 1 of the form; of that person's permissions will be displayed. You can also contact the ITS Administrative Support Office at (707) 826-3815 for help.
• To request the creation of a new security role, complete the Enterprise System Role Request Form

Resources for Completing the Form

The videos listed below will walk you through specific aspects of the Access Request process. Click on the title to play the linked video.