CURRENT PROJECTS

Advising Slate Implementation

Particulars:

• Steering Committee Score: 394
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Carmen Bustos-Works - Academic Programs
• Project Coordinator: Kathy Hudson - ITS Project Office

Project Outcome:

Academic advisors (both faculty advisors and professional advisors) will have an all-in-one advising solution that can identify at-risk students and provide a centralized data repository around the student.

Assigned TIme Approval and Evaluation

Particulars:

• Steering Committee Score: 340
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Patrick Malloy - Academic Affairs
• Project Coordinator: Kathy Hudson - ITS Project Office

Project Outcomes:

A set of processes and tools to obtain formal approval of assignment before work has started and an after-the-fact evaluation of the assignment and that will better align with compliance of system-wide policies.

CCTV and Emergency Announcement Refresh

Particulars:

• Steering Committee Score: 345
• Divisional VP: Sherie Gordon - Admin Affairs
• Sponsor: Duncan Hughes - Telecomm & Network
• Project Coordinator: Phil Rouse - ITS Project Office
  

Project Outcomes:

Update the existing CCTV and Emergency Campus announcement infrastructure in order to replace obsolete technology with a technology that uses a consistent and supported interface. In addition, camera and CCTV hardware will be procured and updated once the deprecated hardware has been assessed. A new Emergency Alert System will be installed for emergency campus-wide communications.

CHRS Recruit (Page Up) Talent Acquisition

Particulars:

• Steering Committee Score: 371
• Divisional VP: Sherie Gordon - Admin Affairs
• Sponsor: Anthony Casas - Human Resources
• Project Coordinator: Phil Rouse - ITS PRoject Office

Project Outcomes:

A more planful reimplementation of PageUp to address and close compliance gaps and reduce manual administrative effort, email and manual tracking mechanisms for recruiting and onboarding.

Data Warehouse Unification

Particulars:

• Steering Committee Score: 345
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Michael Le - ITS
• Project Coordinator: Kathy Hudson

Project Outcome:

A singular platform holding all reporting data and business logic for the university. This platform should use appropriate, industry standard tools and design principles, ideally already adopted by other CSUs or the Chancellor's Office. The ideal platform would both meet the existing analytical and reporting needs of the campus and provide a robust, scalable platform for anticipating future needs in the areas of advanced analytics and machine learning.

Disability Resource Center Case Management System

Particulars:

• Steering Committee Score: 342
• Divisional VP: Sherie Gordon - Admin Affairs
• Sponsor: Cris Kozcera - CR&R
• Project Coordinator: Phil Rouse - ITS PRoject Office

Project Outcome:

A streamlined, comprehensive case management system to automate some of the processes and to properly document all steps throughout the casework workflow.

Enrollment Management Slate Reimplementation

Particulars:

• Steering Committee Score: 383
• Divisional VP: Chrissy Holliday - Enrollment Mgt.
• Sponsor: Chrissy Holliday - Enrollment Mgt.
• Project Coordinator: Billie Herman - ITS PRoject Office

Project Outcome:

Reconfiguring Slate to meet the initial phases of the student life cycle - inquiries, prospects, applicants and admitted student, and create a base enterprise level crm to support students throughout the entire student life cycle.

Google Drive Storage Optimization Project

Particulars:

• Steering Committee Score: 390
• Divisional VP: Jenn Capps - Academic Affairs
• Sponsor: Breck Robinson - ITS Customer Care
• Project Coordinator: Kathy Hudson - ITS PRoject Office

Project Outcomes:

Reduce our Google storage footprint to at or below our quota for standard campus usage, obtain funding for the storage of the academic programs that need it, and establish policies and procedures to manage our storage growth.

Implementation of Procure to Pay Solution

Particulars:

• Steering Committee Score: 
• Divisional VP: Sherie Gordon - Admin Affairs
• Sponsor: Tawny Fleming - Strategic Business Services
• Project Coordinator: Phil Rouse - ITS PRoject Office

Project Outcome:

The Procure-to-Pay (P2P) Initiative is Phase 3 of the CSUBUY Program. It is the implementation of a strategic, standardized process that allows for the elimination of manual touchpoints and steps resulting in efficiencies through automation, risk mitigation and cost savings for the California State University.

Transforming Cal Poly's Computer Budgeting/Purchasing/Refresh Sys

Particulars:

• Steering Committee Score: 350
• Divisional VP: Jenn Capps - Academic Affairs
• Project Champion: Breck Robinson
• Project Coordinator: Kathy Hudson

Project Outcomes:

Cal Ply Humboldt has an efficient, standardized, sustainable, easy-to-use process and system for the centrally-managed budgeting, purchasing, and deployment of new computer systems for staff, faculty, labs, and classrooms. Departments will no longer have to struggle to find funding for critical new computers, and huge amounts of staff time will be saved in multiple departments. Finally, students, faculty, and staff will have reliable, highly-functional computers to use for their academic and administrative work.